ShiftBud drafts your whole rota in seconds, then runs every confirmation, swap and sick-day over WhatsApp. You get back the hours you used to lose to scheduling — and a calmer Friday night.
A WhatsApp group, an Excel sheet rebuilt every Sunday, and a phone that won't stop buzzing at 6 a.m. It works — until someone calls in sick.
Shifts, swaps and “who's working Friday?” all buried in a 200-message thread. Confirmations slip through the cracks.
Two to four hours rebuilding the same grid every week, copy-pasting names and praying nobody has a clash.
One “I can't come in” and you're texting the whole team one by one, mid-service, hoping someone says yes.
No onboarding calls, no manuals. Three steps and your first week is out the door.
Drop in each person's name and WhatsApp number. That's the only thing they ever need.
Let ShiftBud plan it for you in seconds, or copy last week and tweak. Gaps and clashes are flagged instantly.
Hit send. Everyone gets their shifts and answers in their own words — our AI agent understands and confirms them.
Who's confirmed, who's pending, where the gaps are — colour-coded on a single page. Spot a problem in five seconds, even mid-service.
ShiftBud handles the back-and-forth so you can run your place — not your spreadsheet.
Drafts a balanced rota in seconds around opening hours, roles, hours worked and who's actually available.
Saves 2–4 h / weekRight inside WhatsApp — no app to install. Staff just answer naturally and the AI agent understands it in any phrasing, updating the board for you.
No app for staffYour staff sort swaps out between themselves. You approve once — with a tap of a button.
2 taps, not 8 texts“I'm sick” at 6 a.m. reaches you in under a minute — with the name, date and shift, and the slot reopened.
< 60 seconds“Uni every Friday till 2”, “away 15–22 Aug” — staff just say it on WhatsApp and ShiftBud never plans against it.
No more clashesStaff write in their own language and ShiftBud replies in it — German, English, Turkish, Arabic, Spanish and more.
10+ languagesNo more texting people one by one. Open the shift to everyone — or just the few you trust for it — and let the first to say yes take it.
That's the planning time ShiftBud hands back to you — time for the floor, the menu, the numbers, or just going home.
Never per employee. Add your 6th or 26th staff member without watching the bill climb.
No — and that's the point. Staff only ever use WhatsApp. No app store, no logins, no passwords. If they can text, they can use ShiftBud.
Under ten minutes. Add your team, set your opening hours, draft a week and publish. Most owners send their first real schedule the same day they sign up.
Staff can write in their own language and ShiftBud replies in it automatically — German, English, Turkish, Arabic, Spanish, Polish, Romanian, French, Italian and Chinese, with more understood out of the box. Your dashboard stays in one language.
ShiftBud nudges them automatically. If a shift stays unconfirmed, it reminds them — and escalates to you so nothing silently falls through the cracks.
Yes — 14 days free, no credit card required. Set up your real team and run a live week to see exactly how it feels before you decide.
Draft your first week in minutes and let WhatsApp do the rest.